Property Management

Simplified Rentals provides comprehensive property management services for all your real estate investments. Whether you are a homeowner or investor with a rental property, or you are on the Board of Directors for your condominium corporation, you can trust our professional staff to take care of everything related to your real estate asset. Some of our many value added services are:

Rental Properties

Evaluate property and determine accurate rents

  • Conduct an initial inspection and provide the client with a detailed report of our findings
  • Gather data on rental rates in the area and prepare a detailed market analysis report
  • Make recommendations to the client as to optimal rental rates

Market the property for rent

  • Prepare the property for rent
  • Create unique advertisements tailored to the neighbourhood and local demographic
  • Schedule viewings of the property and walkthrough potential tenants
  • Provide prospects with rental application

Tenant screening and selection

  • Perform credit and reference checks and contact previous or current Landlord
  • Verify employment and income
  • Evaluate potential tenant based on pre-defined criteria
  • Inform declined applicants

Tenant move-in and move-out coordination

  • Create lease
  • Review lease with tenant, get lease signed and collect first and last month’s rent by guaranteed funds
  • Arrange and facilitate move-in with tenant

  • Conduct initial move-in inspection and have tenant sign to acknowledge condition of the property/unit
  • Inspect unit and have tenant sign-off on move-out day
  • Clean unit and perform any needed repairs or upgrades
  • Re-key locks (if needed)

Rent collection

  • Make all reasonable efforts to collect the rent for the property
  • Issue rental statements and make collection calls when necessary

Evictions & legal actions

  • Advise the owner in the event of a legal dispute
  • Issue all LTB (Landlord and Tenant Board) forms and notices, if required
  • LTB representation
  • Coordinate and arrange for Sheriff’s office to retake lawful possession of the unit

Inspections

  • Perform periodic inspections of the exterior of the property
  • Conduct semi-annual interior inspections

Reporting and financial management (property management)

  • Make payments on behalf of owners – insurance premiums, property taxes and utilities (while vacant or in a net free lease)
  • Provide monthly financial statements, including rent-rolls and profit and loss statements
  • Bank reconciliation
  • Create annual operating budgets, capital repair budgets and conduct cash-flow forecasts
  • Maintain historical records (paid invoices, leases, inspection reports, etc)
  • Year-end financials, tax preparation and consulting
  • Payroll administration (where applicable)
  • Recommend and implement plans to maximize finance/sale potentials

Maintenance, repairs and renovations

  • Provide tenants with access to 24/7 emergency telephone line
  • Respond to all tenant maintenance requests and manage necessary maintenance and repairs
  • Design and implement customized preventative maintenance programs and initiatives
  • Design and implement life safety and emergency procedures
  • Manage, hire and train new and existing staff to align them with company goals and objectives
  • Maintain exterior
  • Landscaping and snow removal
  • Remove trash and debris
  • Provide industry leading 24/7 customer service

Condominium Corporations

Manage Common Elements

  • Oversee building systems operations and general maintenance and repairs
  • Implement preventative maintenance program
  • Prioritize and schedule capital repairs
  • Contract for services (landscaping, snow removal, security, garbage/recycling, etc.)
  • Weekly property visits (if there is no on-site management office)
  • Procure insurance and supervise claims
  • By-law and parking enforcement

Additional Services

  • Prepare and execute status certificates
  • Meet with the Board of Directors regularly
  • Schedule and arrange facilities for meetings of the owners
  • Offer individual unit owners a preferred rate for rental property management

Manage Corporate Funds

  • Prepare annual budget for board approval
  • Maintain separate reserve fund for capital repairs of the common elements
  • Prepare annual reserve fund budget for board approval
  • Arrange for a reserve fund study as required
  • Monthly financial reporting
  • Disbursements
  • Provide access to books and records

Interested in our Property Management services? Contact us today!

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